Basic Intake Form

For Creating Credit Card Paid Events
In EZregister By Media Productions

ACES uses a third-party product called EZregister for creating events where participants can pay with a credit card to attend the event. NMSU PCards are allowed, too! Other options include: pay with check, at-the-door, or FREE. Please see below for the FREE option.*

There is $1 service fee, per charge, for everyone using their system to register online. The service fee can be paid by the host (your dept.) or by the registrant. Please note that service fees will add up if you have several charges. For example, if you charge for registration and materials separately, that is $2 in service fees. Typical charges are: certificate, lunch, early and late registration, etc. It is recommended that charges be bundled, if possible; i.e. $250 Registration (includes fee, materials, and lunch).

* FREE Option: At times, attendees may attend without being charged. These special cases will be created with a zero charge and the host will not incur the $1 service charge.

If you allow participants to pay with a credit card, there are credit card fees. These fees are 2.9% + $.30 of the amount. For example, if the registration fee is $100, then the credit card fees would be $3.20. This is the formula: ($100 * 2.9% + $.30). If the host will be paying the service fee, then this would be the formula: ($100 + 1 * 2.9% + $.30) and the amount would be $4.20. Please note that the credit card fees will always be the responsibility of the host.

EZregister will be happy to assist with your needs by allowing an advancement of funds. Send me an email with the amount needed. They won't send the entire amount, but a portion of it, in case you need it for like food or materials.

If you need a refund processed for a participant who paid with a credit card, send me an email and I will request it from EZregister. Refunds are usually reimbursed within a day or two. An email is sent to the participant notifying them that the registration has been cancelled and a refund has been requested. Refunds to be processed within EZregister must be received before the end of the event.

Once the event is over, the funds collected will be sent to the host (your dept.) via a paper check. Normally, check processing takes from 5 to 8 days and arrival time takes about 8 to 10 days. If you haven't received the check within that time frame, please send me an email and I will work with EZregister to locate the check.

NOTE: It is the requestor's responsibility to provide the necessary information for the online registration or website. This may include links, documents, verbiage, logos, charge amounts, contact information, etc.

If you are an individual with a disability who is in need of an auxiliary aid or service, please contact Laura Ramirez by at least 2 weeks prior to the event at 575-646-5938. New Mexico State University is an equal opportunity/affirmative action employer and educator. NMSU and the U.S. Department of Agriculture Cooperating.